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Money Management Service (MMS) will help PHB Holders to remain in control of their Direct Payment money so they are able to pay for their planned and unplanned care and support costs and complete the ICB’s quarterly monitoring of the Direct Payment. The Money Management Service can be a one-off or on-going service depending on the PHB Holder’s needs. The PHB Holder’s Case Manager will provide advice concerning this.
The Money Management Service and the money to pay for it, must be recorded in the Personalised Care and Support Plan. If the Money Management Service is not recorded in the PHB Holder’s Personalised Care and Support Plan and there is not enough money in the Direct Payment to pay for the Money Management Service, please contact a Case Manager.
The Money Management Service options available to PHB Holders are detailed below.
Payroll Only Service
The Payroll Only Service is for PHB Holders who choose to receive their Direct Payment paid into their designated bank account. The Payroll Only Service enables them to receive payroll support such as payslip creation for staff and calculations of employer liabilities and pension costs. The PHB Holder will make the actual payments based on the Payroll Only Service Provider instructions. The PHB Holder would complete their own quarterly monitoring of their Direct Payment to the ICB. The Provider of the Payroll Only Service will not be the legal employer of the PHB Holder’s employed staff.
Managed Account Payroll/Fund Holding Service
The Managed Account Payroll/ Fund Holding Service is for PHB Holders who choose to receive their Direct Payment paid to their Money Management Service Provider to assist them to hold and manage their Direct Payment on their behalf. The Provider will make payments in accordance with the PHB Holder’s Personalised Care and Support Plan. They will run a payroll for their employed staff, pay invoices for care and support services and make payments related to the employer liabilities and pensions costs. The Provider will also advise on the rules concerning self-employment and the checks to do, as well as complete the ICB’s quarterly monitoring of the Direct Payment on behalf of the PHB Holder. The Provider will not be the legal employer of the PHB Holder’s employed staff.
Invoice Only Service
The Invoice Only Service is for PHB Holders who choose to receive their Direct Payment paid to their Money Management Service to assist them to hold and manage their Direct Payment on their behalf. These PHB Holders would receive contracted services and are likely to receive invoices for payment. The Money Management Service Provider will pay the invoices on behalf of the PHB Holder, in accordance with their Personalised Care and Support Plan. The Provider will also be able to advise on the rules concerning self-employment and the checks to do, as well as complete PHB quarterly monitoring to the ICB on behalf of the PHB Holder. The Provider will not be the legal employer of the PHB Holder’s employed staff.
Please note that if the PHB Holder is intending to use their Direct Payment to pay for a domiciliary care agency, the PHB Holder should speak with a Case Manager first, as the ICB might be able to negotiate and commission the domiciliary care agency for the PHB Holder at a more competitive hourly rate.
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